The Hub brings your jobs, orders, rotas, licences and reminders into one place that your staff actually use, because it's built around how your business already works.
Most growing businesses run on three things, and none of them can tell you what's been missed.
Jobs, changes and "can anyone do Thursday" scroll past and get buried. Nobody can see what was agreed, and new staff can't catch up.
Licences, orders and rotas each live in their own file. They're right until the one week nobody updates them, which is the week it matters.
One person knows what's due, who's good for which site and which order to chase. The business stops when they're off.
Every Hub is assembled from the same proven modules, then shaped around how you work. Start with one or two and add the rest as you go.
Directors assign, staff tick off from their phone, you see who's done what without asking.
Logged the moment they arrive, chased if they go quiet, never missed.
Built from your regular shifts and the right people. Drop-outs covered in minutes.
Warnings at three months, two months and one month before anything lapses.
Shifts, availability and their own details, on their own phone. No app store.
Booked work planned in early, client reports written from what's already there.
The chasing and checking that used to be someone's Friday afternoon.
If a job takes someone an hour a week, it can usually be done for them.
Set each site's regular shifts once. Every week the Hub creates the shifts, ranks the staff who can do each one, and fills the gaps. When someone drops out, you see who's qualified and free, and message them in one tap.
Every licence, certificate and screening date lives on the person's profile, and the Hub counts down from it. You're told at three months, two months and one month, and anyone who's lapsed can't be put on a shift.
No app store, no password. Staff open a link, and they're in. They see their shifts, say which days they can work, keep their details up to date and tell you straight away if they can't make it.
No long project. You see your own jobs and your own people in the Hub, and use it on real work from the first stage.
You talk us through a normal week: where work comes from, who does what, and what goes wrong. We map it to modules and agree what goes in first.
At your office or on a callYour data goes in, your people get their logins, and you use it on real work straight away. Anything that doesn't fit the way you operate gets changed.
Staged, so nothing waits on a big launchWe look after it from then on: fixes, updates and new modules as the business changes, for a fixed monthly fee.
One point of contact, no ticket systemMost software makes your business work its way. The Hub works yours.
Rotas, SIA licences, site requirements, short-notice cover and guard self-service.
For security firms →Tasks by site, material orders, snagging, CSCS and plant tickets, client progress reports.
For construction →Recurring jobs, site checklists, staff cover, keyholding and client reporting.
For facilities →Maintenance jobs, contractor orders, certificate renewals and tenant updates.
For property →Your Hub's database runs in a UK data centre, backed up automatically every day.
Access is enforced in the database itself. A guard can't see another guard's record even if they tried.
Staff sign in with a link sent to their email. There's no password to forget, share or leak.
It's your data. If you ever leave, you get all of it back in a format you can open.
We start with the one or two modules that hurt most and get those live first, then add the rest in stages. You use each stage on real work as it lands, and tell us what needs changing before the next one.
That's the whole design brief. Staff get a link, not an app to install or a password to remember, and they only see the two or three things that matter to them. If a screen needs explaining, we change the screen.
A build fee, paid in stages as each part goes live, and then a fixed monthly fee that covers hosting, backups, fixes and updates. There's no per-user charge, so adding staff costs nothing. The pricing page explains how a quote is put together.
Usually, yes. The modules are starting points. If there's a job that takes someone an hour every week, tell us about it and we'll say honestly whether the Hub can take it on.
Keep anything that works. The Hub is for the parts that currently live in chats, spreadsheets and people's heads. Where it makes sense to connect to something you already pay for, we'll look at it.
Tell us what takes up too much of your time and we'll show you what the Hub would look like for you. The first conversation costs nothing.
Book a demoOr email shae@worksystem.uk · ring 07707 936959